Bill & Winona – 2026 Financial Roadmap
What we completed, what it produced, and what remains pending under your agreement
Bill & Winona Productions INC Agreement
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The main goal of this engagement is to keep your company’s financial records current, reconciled, and organized so you can rely on the numbers for tax preparation, year-end planning, and ongoing business decisions.
Under your agreement, the core work centers on monthly financial reporting, business bank reconciliation, business credit card reconciliation, and maintaining the bookkeeping structure needed to support accurate reporting.
The broader purpose is to reduce surprises by keeping your books, payroll activity, 1099 reporting, and tax preparation items moving in the same direction.
When the records stay current and open questions are resolved quickly, you have cleaner reporting, a smoother tax process, and a stronger foundation for planning around payroll, rental activity, state filings, and future service needs.
January
Pre-Engagement Context
Your agreement with us began January 1, 2025 and established monthly accounting and bookkeeping services at a legacy monthly rate of $350. The agreed services include monthly statements of financial position, activities, functional expenses, cash flows, bank reconciliation for business accounts, and business credit card reconciliation.
The agreement also emphasizes responsiveness, keeping QuickBooks bank connections active, notifying us of changes to the company, and using scheduled meetings when needed so discussions and progress can be properly documented. This context matters because much of the 2026 work depended on timely access to QuickBooks, clear document requests, payroll confirmations, and complete tax organizer responses.
Your Goals and Concerns
- You needed your year-end 2025 management reporting prepared and delivered so you could review the company’s financial position, highlights, and key takeaways.
- You needed December activity finalized in the books and account treatment clarified for prior-period or retained earnings posting.
- You needed 1099 reporting moved forward after QuickBooks bank accounts were reconnected and year-end transactions were captured.
- You needed January payroll processed correctly, with federal withholding treatment maintained and QuickBooks/Patriot integration issues addressed.
What We Completed
Goal: 2025 Management Reporting
Status: ✅ Completed
We prepared and delivered the 2025 Management Report for your company. The report included an executive summary, financial highlights, and key takeaways, and the accounting team noted that a year-end review would be scheduled to walk through the results.
Goal: December Bookkeeping and Account Clarification
Status: ✅ Completed
December accounts were completed. When the team identified that the books did not contain a prior-period distributions account, the posting approach was clarified so the amount could be posted to retained earnings, with the option for a future team to use prior-period adjustments if needed to reconcile books to taxes.
Goal: 1099 Review and Filing
Status: ✅ Substantially Completed
The bank account connection issue in QuickBooks was addressed, year-end transactions were captured, and the 1099 vendor summary was finalized and sent to you for review. After your response, the 1099 summary was sent for signature and the 1099 was filed, with IRS e-file scheduled and state status marked good.
Goal: January Payroll Processing
Status: ✅ Completed
Your January payroll was processed, and your W-2 was sent. The team also confirmed that the extra federal withholding would remain in place to help with federal payments during the year, and the Patriot/QuickBooks connection was refreshed after the payroll integration notification appeared.
What this produces
January produced a completed 2025 management report, completed December bookkeeping, a substantially completed 1099 filing process, and processed January payroll. It also clarified how certain equity or prior-period amounts should be handled in the books and corrected the Patriot/QuickBooks connection issue so payroll data could continue flowing into the accounting records.
This month moved your overall goal forward by turning year-end records into usable reporting while keeping payroll and 1099 compliance moving before they became tax-season bottlenecks.
Pending Items as of January
Pending Item Status Key
✅ Completed — The materials clearly show the item was completed.
🔶 Partially Completed — The materials show meaningful progress, but not full completion.
⚠️ Still Open — The materials do not show the item was completed.
Pending Items for Us
🔶 Partially Completed — Confirm IRS acceptance of the 1099 e-file after the scheduled filing window. The notes show the 1099 was filed and that IRS e-file was scheduled, but the January notes did not show final IRS acceptance confirmation.
🔶 Partially Completed — Coordinate the year-end review meeting referenced in the management report delivery email. The report delivery email stated the accounting team would be in touch to schedule the review, but the January materials did not show that the meeting had been completed.
Pending Items for You and Your Team
⚠️ Still Open — Keep QuickBooks bank accounts connected going forward, since the 1099 process was delayed until the bank account connections were refreshed and year-end transactions were captured.
February
Your Goals and Concerns
- You needed January bookkeeping completed so the 2026 records stayed current.
- You needed the payroll journal mapping corrected so payroll activity posted to the proper Chase checking account instead of the Wells Fargo checking account.
- You needed your 2025 tax preparation process initiated with the engagement letter, tax-year questionnaire, and tax organizer sent.
What We Completed
Goal: February Bookkeeping
Status: ✅ Completed
February bookkeeping was completed, keeping the monthly accounting cycle current.
Goal: March Payroll
Status: ✅ Completed
March payroll was run for you.
Goal: Tax Organizer and Portal Process
Status: ✅ Completed
We reached out to get the tax process started and explained that you could complete the organizer through the link or schedule a Zoom if it would be helpful. We also explained that “yes” answers in the organizer would guide which documents needed to be uploaded to the portal.
Goal: Tax Organizer Question Clarification
Status: ✅ Completed
We answered your questions about Marketplace health insurance, S corporation ownership, and retirement income. We clarified that Marketplace coverage generally relates to government exchange coverage and Form 1095-A, that the ownership question could be answered “yes” for more-than-25% S corporation ownership for organizer purposes, and that rental income should be captured under the rental/property sections rather than retirement income.
Goal: Prior-Year-Based Tax Document Guidance
Status: ✅ Completed
We reviewed your prior-year file and gave you a tailored list of likely documents to gather. The list included general wage items, K-1 information, rental property income and expense support, mortgage interest, property taxes, insurance, investment and interest income, and Canada-related NR4 information.
Additional Items Completed
Status: ✅ Completed
Your tax documents were uploaded, and your return workflow moved from “not ready” to “in progress” and then toward the ready-to-begin stage once all information received status was indicated.
What this produces
March produced a current February bookkeeping close, processed March payroll, and a more organized 2025 tax preparation file. It also turned confusing organizer questions into clearer action steps so your rental activity, entity ownership, and health insurance items could be categorized properly.
This month moved your overall goal forward by converting tax-season uncertainty into a clearer document-gathering and preparation path.
Pending Items as of February
Pending Item Status Key
✅ Completed — The materials clearly show the item was completed.
🔶 Partially Completed — The materials show meaningful progress, but not full completion.
⚠️ Still Open — The materials do not show the item was completed.
Pending Items for Us
No specific open operational item was shown in the February materials after the payroll mapping change was made.
Pending Items for You and Your Team
⚠️ Still Open — Complete the 2025 tax organizer and begin uploading supporting tax documents to the portal.
March
Your Goals and Concerns
- You needed February bookkeeping completed so the 2026 records stayed current.
- You needed March payroll processed.
- You needed the 2025 tax organizer and portal upload process clarified so your tax file could move from intake to preparation.
- You needed help understanding specific tax organizer questions, including Marketplace health insurance, S corporation ownership, and whether rental properties should be classified as retirement income.
- You needed the expected tax document list clarified based on your prior-year return, including W-2s, K-1 information, rental property documents, mortgage interest, insurance, property tax, investment income, interest income, and foreign income items.
What We Completed
Goal: February Bookkeeping
Status: ✅ Completed
February bookkeeping was completed, keeping the monthly accounting cycle current.
Goal: March Payroll
Status: ✅ Completed
March payroll was run for you.
Goal: Tax Organizer and Portal Process
Status: ✅ Completed
We reached out to get the tax process started and explained that you could complete the organizer through the link or schedule a Zoom if it would be helpful. We also explained that “yes” answers in the organizer would guide which documents needed to be uploaded to the portal.
Goal: Tax Organizer Question Clarification
Status: ✅ Completed
We answered your questions about Marketplace health insurance, S corporation ownership, and retirement income. We clarified that Marketplace coverage generally relates to government exchange coverage and Form 1095-A, that the ownership question could be answered “yes” for more-than-25% S corporation ownership for organizer purposes, and that rental income should be captured under the rental/property sections rather than retirement income.
Goal: Prior-Year-Based Tax Document Guidance
Status: ✅ Completed
We reviewed your prior-year file and gave you a tailored list of likely documents to gather. The list included general wage items, K-1 information, rental property income and expense support, mortgage interest, property taxes, insurance, investment and interest income, and Canada-related NR4 information.
Additional Items Completed
Status: ✅ Completed
Your tax documents were uploaded, and your return workflow moved from “not ready” to “in progress” and then toward the ready-to-begin stage once all information received status was indicated.
What this produces
March produced a current February bookkeeping close, processed March payroll, and a more organized 2025 tax preparation file. It also turned confusing organizer questions into clearer action steps so your rental activity, entity ownership, and health insurance items could be categorized properly.
This month moved your overall goal forward by converting tax-season uncertainty into a clearer document-gathering and preparation path.
Pending Items as of March
Pending Item Status Key
✅ Completed — The materials clearly show the item was completed.
🔶 Partially Completed — The materials show meaningful progress, but not full completion.
⚠️ Still Open — The materials do not show the item was completed.
Pending Items for Us
✅ Completed — Prepare and review the 2025 tax returns after the uploaded tax documents were received and the return was assigned for preparation.
Pending Items for You and Your Team
✅ Completed — Provide any additional tax information requested during preparation, including items that may not have been fully captured by the organizer or portal upload process.
April
Your Goals and Concerns
- You needed March bookkeeping completed so the 2026 records stayed current.
- You needed your 2025 tax return prepared in ProConnect using the documents already uploaded and the information from your organizer.
- You needed the missing or unsaved tax organizer responses resolved without duplicating unnecessary work.
- You needed rental property income and expense information presented in a usable format for the return.
- You needed the New York filing question reviewed, including whether there was any New York City business or work activity.
- You needed final tax review questions resolved, including direct deposit, duplicate W-2 treatment, K-1 source, health insurance coverage, New York wages, and rental property city corrections.
- You needed the signing package issued after the return was completed.
What We Completed
Goal: March Bookkeeping
Status: ✅ Completed
March bookkeeping was completed.
Goal: 2025 Tax Return Preparation
Status: ✅ Substantially Completed
Your 2025 tax return was prepared and moved through preparation, review, and signing package stages. The software was confirmed as ProConnect, additional preparation questions were identified, and the return was reviewed before results were sent.
Goal: Organizer Response Recovery
Status: ✅ Completed
When it appeared that your original organizer responses did not save, we worked to obtain the needed information again. You completed the organizer again, and it was uploaded to your file.
Goal: Rental Property Schedule Support
Status: ✅ Completed
We clarified that the rental property information could be provided in any presentation as long as it included address, number of days rented in 2025, 2025 rents received, insurance paid, management fees, and other expenses. We also confirmed that mortgage interest and depreciation information were already available.
Goal: New York Filing Review
Status: ✅ Completed
We asked whether you had performed services, maintained an office, operated a sole proprietorship, single-member LLC, partnership, or other unincorporated business in New York City during 2025, and whether you were a nonresident employee of New York City or a New York City agency. You confirmed that there was no business or work in New York City, and the notes indicate no New York City filing requirement.
Goal: Final Review Questions
Status: ✅ Completed
The review team resolved questions about direct deposit, W-2 reporting, rental property city corrections, the Bill and Winona Productions K-1, health insurance, and New York wages. Your health insurance confirmation was accepted based on your email stating that you had SAG insurance with Anthem Blue Cross, which removed the need to treat the California health coverage item as uninsured based on the reviewed notes.
Goal: Signing Package
Status: ✅ Completed
The results email was sent, the return was uploaded, and the signing package was sent. You signed the signing package, and the return moved to the e-filing stage.
What this produces
April produced completed March bookkeeping, a prepared and reviewed 2025 tax return, a completed signing package, and resolution of multiple tax review issues that could have affected filing accuracy. The results showed a federal refund of $732, a California refund of $475, and a New York State balance due of $7, with payment instructions included in the return.
This month moved your overall goal forward by turning the tax file from preparation and review into a signed return ready for e-filing.
Pending Items as of April
Pending Item Status Key
✅ Completed — The materials clearly show the item was completed.
🔶 Partially Completed — The materials show meaningful progress, but not full completion.
⚠️ Still Open — The materials do not show the item was completed.
Pending Items for Us
✅ Completed — E-file the signed federal, California, and New York State returns. The signing package was signed in April, and the returns were later e-filed and accepted.
Pending Items for You and Your Team
⚠️ Still Open — Download and save a copy of your return from Secure File Pro, since the results email stated that returns remain available on the server for 7 days.
⚠️ Still Open — Pay the New York State balance due of $7 using the payment instructions included in the return, unless already paid outside the materials provided.
May
Your Goals and Concerns
- You needed April bookkeeping completed so the 2026 records stayed current.
- You needed the signed 2025 tax returns e-filed and accepted after the April signing package was completed.
- You needed clarity on the bookkeeping arrangement going forward because your legacy $350 monthly rate was significantly below the firm’s current pricing structure for new clients.
- You needed April payroll status confirmed.
What We Completed
Goal: April Bookkeeping
Status: ✅ Completed
April bookkeeping was completed.
Goal: 2025 Tax Return E-Filing and Acceptance
Status: ✅ Completed
After an internal reminder that the signed return had not yet been e-filed, the federal, California, and New York State returns were e-filed. The notes later confirmed that all three returns were accepted.
Goal: Bookkeeping Arrangement Going Forward
Status: 🔶 Partially Completed
We reached out to discuss your bookkeeping plan and proposed keeping your current $350 monthly rate as a special legacy arrangement, provided the relationship includes referral support from you. The proposed structure was five paid client referrals over the next three years, with at least two paid clients in the first year, and an updated agreement for July 1 onward if acceptable.
Goal: April Payroll Status
Status: ✅ Completed
The team confirmed that there was no payroll for April.
What this produces
May produced completed April bookkeeping, final acceptance of the federal, California, and New York State tax returns, and a proposed structure for continuing the discounted bookkeeping arrangement. It also clarified that April payroll was not needed, preventing unnecessary processing.
This month moved your overall goal forward by closing the tax filing loop and beginning the conversation about a sustainable long-term bookkeeping arrangement.
Pending Items as of May
Pending Item Status Key
✅ Completed — The materials clearly show the item was completed.
🔶 Partially Completed — The materials show meaningful progress, but not full completion.
⚠️ Still Open — The materials do not show the item was completed.
Pending Items for Us
🔶 Partially Completed — Prepare and send an updated contract for July 1 onward if you accept the proposed legacy bookkeeping arrangement tied to referral support.
Pending Items for You and Your Team
✅ Completed — Confirm whether you accept the proposed bookkeeping arrangement going forward, including the $350 monthly legacy rate and referral-support structure.
June
Your Goals and Concerns
- You needed May and June bookkeeping completed so the 2026 records stayed current.
- You needed to understand the ramifications of not running June payroll before deciding whether to process payroll for yourself.
- You needed the long-term bookkeeping arrangement resolved or moved toward an updated agreement before July 1.
What We Completed
Goal: May and June
Bookkeeping
Status: ✅ Completed
May bookkeeping was completed, and June bookkeeping was also marked complete in the notes provided.
Goal: June Payroll Decision Support
Status: 🔶 Partially Completed
We reached out to confirm whether June payroll should be processed. You asked what the ramifications would be if payroll was not run. Ileana added Abid to the conversation for guidance, clarified that the payroll was monthly payroll just for you, and Abid asked for context on why you did not want to run payroll for the month.
Goal: Long-Term Bookkeeping Arrangement
Moved to Pending Items
The materials show that the proposed legacy bookkeeping arrangement was sent in May, but they do not show your acceptance, an updated contract, or a signed agreement by the end of the provided June materials.
What this produces
June produced completed bookkeeping through June and surfaced a payroll decision that needed advisory context before processing. It also left the updated bookkeeping arrangement as an important open item because the proposed July 1 forward structure had not yet been documented as accepted or signed in the materials provided.
This month moved your overall goal forward by keeping the books current while identifying payroll and service-agreement decisions that should be resolved before they affect future reporting or compliance.
Pending Items as of June
Pending Item Status Key
✅ Completed — The materials clearly show the item was completed.
🔶 Partially Completed — The materials show meaningful progress, but not full completion.
⚠️ Still Open — The materials do not show the item was completed.
Pending Items for Us
✅ Completed — Provide guidance on the ramifications of not running June payroll after you asked that question and Abid requested additional context.
Pending Items for You and Your Team
✅ Completed — Respond to Abid’s question asking for context on why you may not want to run June payroll.
✅ Completed — Confirm whether June payroll should be run or skipped after receiving guidance on the ramifications.
✅ Completed — Confirm whether you accept the proposed bookkeeping arrangement for July 1 onward, including the $350 monthly legacy rate and referral-support structure.
July
August
September
October
November
December
Prepared by Seven Figure Profits™